WeLink
WeLink
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Beginner3 min read

Install your email signature in Outlook

Installing your WeLink signature in Outlook takes about three minutes: copy the signature once, paste it into Outlook's signature settings, and set it as your default. The exact menu differs between Outlook versions — pick yours below.

First, copy your signature

  1. 1Open your personal signature link (shared by your administrator by email), or the Signatures section of the WeLink dashboard if you manage the organization.
  2. 2Click "Copy signature". The formatted signature — logo and colors included — is now in your clipboard.

Always use "Copy signature" rather than copying the preview by hand: it preserves the exact HTML formatting for email clients.

New Outlook (Windows & Mac) and Outlook on the web

  1. 1Open Settings (gear icon) → Mail → Compose and reply.
  2. 2Under Email signature, click "+ New signature" and give it a name (e.g. "WeLink").
  3. 3Click inside the editing area and paste (Ctrl+V / Cmd+V).
  4. 4Below the editor, select your new signature as the default for "New messages" — and for "Replies/forwards" if your organization uses a reply signature.
  5. 5Click Save.

Classic Outlook for Windows

  1. 1Go to File → Options → Mail and click "Signatures…".
  2. 2Click "New", name the signature, then paste (Ctrl+V) into the editing area.
  3. 3Under "Choose default signature", pick it for New messages (and Replies/forwards if wanted).
  4. 4Confirm with OK.

Legacy Outlook for Mac

  1. 1Open Outlook → Settings (Cmd+,) → Signatures.
  2. 2Click "+", name the signature and paste (Cmd+V) into the editor.
  3. 3Set it as default for new messages and replies, then close the window.

Verify the result

  1. 1Compose a new email — the signature should appear automatically.
  2. 2Send yourself a test message and check the logo, colors and links.

On Microsoft 365, your IT admin can skip all of this: WeLink deploys and updates signatures automatically, and the WeLink Outlook add-in keeps the right signature one click away. See the add-in installation guide.

Signature not rendering as expected? Copy it again from WeLink and re-paste — never retype or edit it inside Outlook, formatting is easily lost.

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